20 Jul 4 Ways to Transform Your Practice’s “Useless” Meetings into Momentum Makers
Do you have issues tackling productivity problems with your staff?
Want to have a winning workplace culture?
Are you struggling to see the value in your team meetings?
Or are they basically a non-existent social chat?
… You should be saying there’s tonnes of value coming from meeting with your team.
In fact, if you harness the untapped value of meetings you will be able to take control of your team and get them moving in the right direction.
It’s time to put a stop to “time wasting” meetings and start using them to kick any of your lazy, inefficient staff into gear.
A meeting is your chance to, drill down team accountability, develop a strong workplace culture and encourage collaborative work from everyone in your staff.
Take control and set the tone for your Practice.
Use these 4 tips in all your meetings and not only will you see better staff output across the board, but you will also see a visible shift in the mindset of your team.
Meetings are your Momentum makers!
Set an Agenda
Be clear on why you are there.
Creating an opportunity to be more productive in meeting’s starts with the meeting agenda.
State why you are there, what you will discuss and why it’s important.
By knowing exactly what is being addressed, everyone involved will know your meeting is going in a productive direction.
Clearly identify the objective of each item on the agenda.
If everyone is clear on the purpose or the “why” of the task the discussion becomes targeted and more likely to be carried out.
Apply Action Steps
The biggest problem with most meetings is getting the follow through on what was discussed.
Your staff need to actually follow up on what you discuss in your meetings.
A meeting is an opportunity to get your staff on track.
Be precise, tell each team member what they must do and how long they have to do it.
Give them specific action steps to follow through on.
And here’s another tip – get them to diarise what they need to do.
I always say, “if it’s not in the diary, it’s not going to happen.”
By delegating specific tasks for your team to do from meetings, you will be placing accountability on them.
Keeping your staff accountable will build trust, increase productivity and ensure that something will come out of the meeting.
Another great advantage to effective meetings is an ability to track team member performance.
Outline their expectations and comment on progress, success and failures.
This goes for group and one-on-one meetings.
In your one-on-one meetings clearly outline the team member’s goals and discuss how and why they need to achieve them.
You can discuss what resources your staff might need, whether they are on track and analyse their performance.
Then, an added advantage to group meetings is that you can set collaborative goals that the team can work on together.
For example, prompt your team with an overall goal, like boosting monthly bookings by 10 per cent, and have a discussion on how everyone can contribute to this.
Collaborative team goals will help develop your workplace culture.
Draw a line in the sand.
Set expectations and use meetings to make sure they are being delivered on.
Set Regular Meeting Times
Make your meetings consistent and regular.
You should be communicating with your staff daily to ensure they are on track.
Sit down and assess their performance weekly and address goals and re-set them monthly.
Everyone should have these times locked aside, and ready to go in their diaries.
It should be part of your workplace structure and the operations routine to have consistent meetings up and running.
Key parts of any successful workplace are strong communication, productivity and a workplace culture that develops on both.
Meetings are your best way to achieve this and build momentum, control and growth for your practice.
It’s time to harness meetings if you want to build a powerful workplace culture.
Create a team that is hungry to achieve their best, help their patients and grow the practice.
For more hints on how to whip your staff into shape, head to my online Masterclass which will reveal some of my best team development secrets.